Opticon Data Solutions
Offering Accountability Proof

The digital age has made it essential for businesses to keep up with technological developments in order to be able to move towards new business opportunities in full compliance with regulations. As we know, privacy is a dynamic matter, which changes with the evolution of new technologies that can make processing more invasive towards those concerned. The main challenge for companies is to govern all the processes put in place on personal data and at the same time to be able to demonstrate compliance with the rule through accountability. Enter Opticon Data Solutions. The company has been instrumental in researching and developing innovative tools that can act as a link between the evolution of new technologies and business needs. “Our job is to provide data controllers with agile and high-performance operational support, thus allowing the implementation of privacy by design within the company processes. Only in this way, the European Union will be able to guarantee fundamental rights of its citizens,” says Alberto Guglielmi, the Co-Founder & CEO at Opticon Data Solutions.

Opticon Data Solutions’ Privacy Encoder supports Companies in maintaining the Privacy structure and demonstrating the “Accountability” to GDPR principles and obligations. The cloud-based tool, which is constantly updated to the regulatory evolution, can be totally modulated according to the context in which the data controller operates. Through Privacy Encoder, the data controller will be able to design the privacy structure starting from the definition of the organization chart up to the privacy impact assessment, through the mapping of assets, for the analysis of non-EU transfers and the analysis of privacy risks on individual processing operations. Privacy Encoder currently supports hundreds of data controllers and DPOs across Europe in the performance of their tasks.

“Let’s imagine that data are made of the same substance of the air; we could hear winds flowing through the walls of the buildings of our cities without having a predefined path,” states Mr. Guglielmi. “Our job is to design and develop Cloud solutions that can define correct data path “Data governance”—thus guaranteeing the control of each process involving personal data. This allows each of our customers to better manage corporate compliance.”

Opticon Data Solutions aims to anticipate the company’s compliance needs within the European regulations. With the help of technology, the company can fight the “dark” sides that technology itself can bring with it. Mr.Guglielmi elucidates to the first client that he ever assisted. “The memory most dear to me surely goes to my first customers. For us here at Opticon Data Solutions, it represents a bit of the “Scrooge McDuck’s first dollar” to guard with love,” he mentions. In 2018, while carrying out his consulting and Data Protection Officer activities, Mr. Guglielmi began to experience first-hand the complexity for the Data Controllers in demonstrating Accountability. “In our opinion, it was not conceivable, for the times we are in, to manage hundreds and hundreds of useful information with tables, documents, and email. Our ambitious goal was to systematize all the processes by exploring the numerous information that the controller needed to demonstrate the “Accountability”,” he states. After several tests, Opticon Data Solutions realized that its methodology not only worked well and optimised timeframes but also provided comprehensive reporting on the level of privacy compliance, which was always available and could be consulted thanks to the Cloud technologies they had adopted.

Opticon Data Solutions is composed of a hybrid team of visionary, legal researchers specialized in LegalTech, legal designer, and developers with vertical expertise in the field of new technologies. “One of our mottos is “Accountability proof!”: It is an honour and a duty to be a point of reference for professionals in the field of new technologies throughout Europe,” states Mr. Guglielmi. Opticon Data Solutions is currently analysing how worldwide privacy regulations are moving towards compliance with the principles of the GDPR (e.g., Switzerland, Brazil, and even California). As a result of this trend, they have seen a sharp increase in the number of companies located in different parts of the world, which is why they have created two additional portals: Privacy Swiss and Privacy Brasil. Opticon Data Solutions is evolving along with the evolution of this macro-world, helping to define the trends of the future in the field of new technologies to ensure the widest compliance service without losing its distinctive features. “Another tool that we are sure you will soon hear about is Parrot231, which is based on an end-to-end encrypt technology that guarantees secure communications within the company (for reports related to corporate crimes, violations of the code of ethics, etc.),” concludes Mr. Guglielmi.